After installing the e-mail client, you need to give it some information so that it knows where to get e-mail sent to you and how to send out e-mail you wrote. You need the following information to configure it, no matter which e-mail program you chose:
Your user name is how you are identified by your provider and also the first part of your e-mail address. Some people chose to use their last name, or their initials, or first initial, middle initial, last name. So, if your name would be Mike Portnoy, you could use portnoy, mportnoy, msportnoy, etc. This is the easiest and also most boring way of choosing a user name.
Your user name could be something more creative like couchpotatoe, catlover, ihateasparagus, or anything else funny and unique you can come up with.
Either way, your ISP will ask you to pick a user name when you sign up, so choose it wisely because it will be the first part of your e-mail address: firstname.lastname@example.org
They will also require you to choose a password so that only you can download your e-mail.
Earlier in this guide I mentioned that your ISP has a computer (or usually several) that handle mail by either receiving or sending it. These are also called incoming and outgoing mail servers. Sometimes they are called POP servers (incoming) – it stands for Post Office Protocol which is the technology used to retrieve the email from the mail server – and SMTP servers (outgoing) – it stands for Simple Mail Transport Protocol which is the technology used to send e-mail between e-mail servers. Your provider will give you the name of each. They could be something simple like mail.yourisp.com (incoming) and smtp.yourisp.com (outgoing), or something different, it depends on your provider.
Set up your e-mail client
In the e-mail program of your choice, you need to enter all this information in the appropriate place, so that the program knows how to log in to the e-mail server and send and receive your e-mail. Most programs will launch a wizard when you open them for the first time after installing it and walk you through setting up your first e-mail account. The steps below are useful if you didn’t get the wizard or need to set up your account again, or set up an additional account.
In Outlook Express 5, go to Tools/Accounts/Mail/Add/Mail to start the wizard. First you enter your actual name, how it should be displayed as Sender. In the next screen, enter your e-mail address, which is usually your user name plus the @ symbol plus the ISP name, email@example.com. They will tell you what it is. In the next field, enter your ISP’s mail server names as discussed above. After that, enter your user name and your password. If you want Outlook Express to remember it so you don’t have to type every time, check the box provided there. That’s all you need to do and it’s pretty easy with the wizard.
In Netscape, go to Edit/Preferences, expand the Mail & Groups section, select Mail Server, and enter your username and the mail server names. If you click on More Options, you can check a box to remember your password.
In Eudora, go to Tools/Personalities, right-click in the Personalities window and select New to start the wizard. You can either let wizard walk you through the process by selecting to create a brand-new e-mail account, or select to skip to the advanced setup to do it quicker.
That’s all you need to do. Now you’re ready to send and receive e-mail.